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Privacy Policy

GBS - PRIVACY STATEMENT

Introduction

GBS Recruitment Pty Ltd manages personal information as an APP Entity in accordance with the Privacy Act 1988 and Australian Privacy Principles.


This condensed policy applies to information collected by GBS Recruitment. We only collect information that is reasonably necessary for the proper performance of our activities or functions as a recruitment or labour hire company. We do not collect personal information just because we think it could be useful at some future stage if we have no present need for it.


We may decline to collect unsolicited personal information from or about you and take steps to purge it from our systems.

If you have any questions please contact us.

The kind of information that we collect and hold

Personal information that we collect, use and disclose, along with the method of information collection and the intended purpose of this information is likely to differ depending on whether you are:
  • A Job Seeker
  • A Client
  • A Referee
We sometimes collect information from third parties and publicly available sources when it is necessary for a specific purpose such as checking information that you have given us or where you have consented or would reasonably expect us to collect your personal information in this way.

Sometimes the technology that is used to support communications between us will provide personal information to us, for more information on this see the section in this policy on Electronic Transactions.

Purpose

The purpose for which we collect, hold, use and disclose your personal information is likely to differ depending on whether you are:
  • A Job Seeker
  • A Client
  • A Referee

How your personal information is collected

The means by which we will generally collect your personal information is likely to differ depending on whether you are:
  • A Job Seeker
  • A Client
  • A Referee
We sometimes collect information from third parties and publicly available sources when it is necessary for a specific purpose such as checking information that you have given us or where you have consented or would reasonably expect us to collect your personal information in this way.

Sometimes the technology that is used to support communications between us will provide personal information to us, see the section in this policy on Electronic Transactions.

Electronic Transactions

It is important that you understand that there are risks associated with use of the internet and you should be take all appropriate steps to protect your personal information. it might help you to look at the OAIC’s resource on Internet Communications and other technologies.

You can contact us by land line telephone or post if you have any concerns about making contact via the internet.

How your personal information is held

Personal information is held in our Information Record system until it is no longer needed for any purpose for which it may be used or disclosed, at which time it will be de-identified or destroyed provided that it is lawful for us to do so.

We take a range of measures to protect your personal information from

  • Misuse, interference and loss; and
  • Unauthorised access, modification of disclosure

Disclosures

We may disclose your personal information for any of the purposes for which it is primarily held or for a lawful related purposeWe may disclose your personal information where we are under legal duty to do so.Disclosure will usually be:
  • Internally and to our related entities
  • To our clients
  • To Referees for suitability and screening purposes
We are unlikely to disclose your information to overseas recipients. In the event that it is necessary to disclose your information to overseas recipients, we cannot guarantee that any recipient of your personal information will protect it to the standard to which it ought to be protected. The costs and difficulties of enforcement of privacy rights in foreign jurisdictions and the impracticability of attempting to enforce such rights in some jurisdictions will mean that in some instances, we will need to seek your consent to disclosure.

Access

Subject to some exceptions set out in privacy law, you can gain access to your personal information that we hold.

Important exceptions include:
Evaluative opinion or material obtained confidentially in the course of our performing reference checks; and access that would impact on the privacy rights of other people. In many cases evaluative material contained in references that we obtain will be collected under obligation of confidentiality that the person who gave us that information is entitled to expect will be observed. We do refuse access if it would breach confidentiality.

Correction

If you find that personal information that we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, you can ask us to correct it by contacting us in writing.

We will take such steps as are reasonable in the circumstances to correct that information to ensure that, having a regard to purpose for which it is held, the information is accurate, up to date, complete, relevant and not misleading.

Email Confidentiality

Emails and attachments sent by GBS are confidential and are for the intended addressee[s] only. Unauthorised use of this communication is prohibited. If you have received this communication in error, please notify the sender and remove them from your system. Confidentiality is not waived or lost by reason of the mistaken delivery to you. Before opening or using any attachments, it is your responsibility to check them for viruses and defects.

Complaints

You have a right to complain about our handling of your personal information if you believe that we have interfered with your privacy.

If you have any questions please contact us or refer to the APP Organisation Privacy Policy.

GBS Recruitment may amend and vary this policy from time to time.

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