Executive Assistant

• Enjoy a part-time (4 days/week) ongoing role with purpose and impact
• Contribute to leadership and governance at an executive level
• Be part of a respected Aboriginal Community Controlled Organisation

We are seeking a skilled and highly organised Executive Assistant to provide high-level administrative support to the Chief Executive Officer and Deputy CEO. Based in Bairnsdale, this is a part-time, ongoing position offering meaningful work in a culturally grounded and community-focused organisation.
This role is ideal for someone with strong communication skills, attention to detail, and a proactive approach to executive support and coordination in a fast-paced environment.

Position Overview

The Executive Assistant is responsible for ensuring the effective operation of the Office of the Chief Executive. You will manage calendars, coordinate meetings and communications, prepare reports and presentations, and provide strategic and administrative support on key projects and initiatives.
This position requires discretion, strong judgement, and a high level of professionalism when handling sensitive information.

Key Responsibilities

• Manage the daily operations of the CEO and Deputy CEO's office, including calendar, travel, and correspondence
• Coordinate meetings, prepare agendas and minutes, and ensure follow-up on action items
• Draft, proofread, and manage communications on behalf of the Office of the CE
• Support the coordination of board meetings, leadership meetings, and community events
• Monitor progress of organisational projects and assist in the preparation of strategic reports and documents
• Liaise with senior staff, board members, stakeholders, and community representatives
• Maintain confidentiality and support the executive office in a culturally appropriate and respectful manner

About You
To succeed in this role, you will have:

• Proven experience as an Executive Assistant or in a senior administrative role
• Strong organisational, time-management, and problem-solving skills
• Excellent written and verbal communication abilities
• A professional and respectful approach when working with confidential and sensitive matters
• Confidence using Microsoft Office (Word, Excel, Outlook, PowerPoint)
• The ability to build strong relationships across diverse teams and stakeholder groups
• Cultural competence and a commitment to working within an Aboriginal Community Controlled Organisation

Requirements

• Relevant experience as an Executive Assistant or in Administration
• Current Driver’s Licence
• Satisfactory Working with Children Check and National Police Check

How to Apply

All applications MUST be received via the GBS Recruitment website (www.gbsrecruitment.com.au),
Job #946733 and include a cover letter outlining your experience.

Visa holders will also be required to provide evidence of their Rights to Work in Australia to be considered for these positions. Please note sponsorship is not available for these roles.

For a confidential discussion regarding this opportunity, please contact our office on 03 5174 2665 and look for Daniel Wright or email at [email protected]